Based on our conversation, [Client Name or "you are"] running [describe their business - e.g., "a growing e-commerce brand in the wellness space"] and currently spending significant time on [the specific tasks they mentioned - e.g., "inbox management, scheduling, and social media content"].
The goal is to [summarize what they told you they want - e.g., "free up 10+ hours per week so you can focus on client acquisition and product development"]. Right now, [name the specific bottleneck - e.g., "admin tasks are pulling you away from the revenue-generating work that actually moves the business forward"].
This proposal outlines exactly how I can step in, take those tasks off your plate, and give you back your time.
Here is exactly what is included in this engagement:
| Service | Details | Frequency |
|---|---|---|
| [Service 1 - e.g., Inbox Management] | [Describe exactly what you'll do - e.g., Sort, label, and respond to emails using pre-approved templates. Escalate urgent items within 2 hours.] | Daily |
| [Service 2 - e.g., Calendar Management] | [Describe - e.g., Schedule and confirm all meetings, manage conflicts, send 24-hour reminders to attendees.] | Weekly |
| [Service 3 - e.g., Social Media Content] | [Describe - e.g., Draft and schedule 4 posts/week for Instagram and LinkedIn using your brand guidelines and approved content calendar.] | Weekly |
| [Service 4 - optional] | [Describe] | Monthly |
Revisions: Up to [2] rounds of revisions are included per deliverable. Additional revisions are billed at $[X]/hour.
Communication: I am available [your hours - e.g., Monday–Friday, 9am–5pm EST] via [Slack / email / Voxer]. Response time is within [2–4] business hours during those windows.
If you would prefer a different structure - project-based, tiered, or hourly - I am happy to discuss that. The goal is a setup that works for both of us.
[Keep this section brief - 2 to 3 sentences max. Include one specific result you have delivered for a past client, and one reason you are a particularly good fit for this client or industry. If you are just starting out, lead with your relevant skills and your commitment to reliability.]
Example: "I have been a VA for [X years / X months], working primarily with [type of clients - e.g., founders and small e-commerce brands]. In my last engagement, I helped [client type] reduce their response time to under 2 hours and free up 12 hours per week for revenue-generating work. I'm detail-oriented, proactive, and I will never leave you guessing about where things stand."
If this looks like the right fit, here is what happens next:
Questions before you decide? Reply to this email or reach me at [your email address]. I'm happy to jump on a quick call if that helps.